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Below is a directory of commonly used academic forms in alphabetical order. For additional assistance please contact the Registrar's Office at 716-655-7081.
Drop/Add Request Form
This form is used for dropping and/or adding courses in the first week of the fall and spring semester. Students wishing to withdraw from a course after the drop/add deadline (see academic calendar) must use the Withdrawal from a Course Request Form.
Incomplete Grade Request Form
The grade of incomplete (I) is assigned when there is some justifiable delay in the completion of course requirements (e.g., student illness). Students must submit an Incomplete Grade Request Form to the registrar's office for the academic dean's approval. The form must be signed by both the student and instructor and have an agreed upon due date for completed work no more than eight weeks from the last day of the semester. Upon completion of requirements, the instructor submits the grade-change in writing to the registrar's office for the academic dean's signature and grade report processing. If the incomplete is not removed by the designated deadline, the grade is changed to Failure (F).
Independent Study Registration Form
Independent study courses are drawn up by special arrangement between a student and faculty member and must have the approval of the academic dean. Independent study is contracted in order to cover areas not treated in regularly cycled courses, or to permit an individual, in unusual circumstances, the opportunity to complete required course work. Independent study may also enable the student to pursue, in greater depth, areas that were treated in courses or to employ the research tools and methods of development of the theological sciences. Students pursuing independent study must submit an Independent Study Registration Form to the registrar's office prior to the end of drop/add week.
Independent Study Restrictions: (1) A student may only work on one independent study projects per semester. (2) A student is limited to register for no more than three (3) independent study courses, for a total of not more than nine (9) credits, within the duration of a degree program.
Leave of Absence Request Form
Students unable to register for coursework in a particular semester must submit a leave of absence request form to the registrar's office for the academic dean's approval. Approved students are financially responsible to pay a "Maintenance of Registration" fee for the semester on leave (see finance/fees). Students may not take more than two semesters of leave within a degree program. Those who fail to do so must re-apply for admission and enclose the required application fee. In every case, the original date of admission to matriculant status will determine the starting point of the statute of limitations within which a degree must be completed.
Program Withdrawal Form
This form is used for withdrawing from Christ the King Seminary entirely, and officially separating. If a student is seeking to withdraw from a specific course, use the course withdrawal form.
Request to Change Graduate Degree Program
This form is used to request a change from one graduate degree program to another graduate degree program.
Transcript Request Form
Students requesting an official or unofficial transcript must provide authorization to release academic records by submitting a Transcript Request Form to the Registrar. Unofficial transcripts may be faxed, mailed or picked-up in the Registrar's Office. Official transcripts are mailed unless the student wishes to pick-up the sealed record. Requests to email transcripts will not be honored.
Withdrawal from Course Request Form
This form is used after drop/add by students requesting a withdrawal from course by the course withdrawal deadline (see academic calendar). Students withdrawing from a course will receive a grade of "W" on their academic transcript.